Vending at Events

Come to one of our wonderful events and share your wares!

Our vendors are a vital part of our events here at Wisteria and we are incredibly grateful for each and every one of the people who come here to share their wares and help bring the festivals to life! Vendors are welcome at our events, but all vendors must fill out the application form on the event page (see below).

Looking for the Starwood vendor application? It’s on their website.

Guidelines for vendors

  • All vendors must fill out an application form for each event you wish to vend at.
  • You are responsible for any sales tax, vending licenses, and compliance with all applicable laws.
  • All vendors get free wifi for one device (ask if you need more), and may get additional perks such as discounted electricity or early admission. See the event page for details.
  • Vendor fee varies by event. Smaller, new events often have no vendor fees, other than the base ticket prices. See the event for details.
  • Your vendor space will accommodate a 10×10 or 10×20 vending area, plus a reasonable sized campsite. If you’re using your vehicle for stock or vending, you can keep it at your site for free, otherwise you’ll need a parking pass to keep it there.
  • Food vendors pay a percentage of gross instead of a flat vending fee (15% for new food vendors, 10% starting your third year with us). All food vendors MUST be approved by our food vending coordinator, and you MUST obtain a license from the Meigs County Health Department. We value our guests and take food safety seriously!
  • You are responsible for making sure your trash and recycling get into the bins. Please use compostable or recyclable materials and encourage your customers to recycle.
  • We have limited RV sites and electricity. Apply early if you need either so we can place you.

Here’s how the vendor application process works:

  1. You fill out the vendor application for the event (Summer Solstice, Appalachian Herbfest, or Autumn Fires). Each event has its own application form, make sure you’re filling out the right one.
  2. You’ll get a confirmation email within 10 business days saying we’ve received it. Didn’t get yours? Check your spam folder, or email events@wisteria.org and ask. We’re a volunteer team, we do our best to reply promptly, but most of us have day jobs.
  3. Applications will close about three weeks before the event, or earlier if we fill up (so apply early!)
  4. About two weeks before the event, you’ll get your final confirmation, and a draft location. We accept most vendors, but there’s a chance we might not be able to use ours if we’re filled up, or if it’s not a good fit for the event.
  5. You look over the draft location and make sure it works for you, and let us know either way.
  6. About one week before the event, you’ll get the final placement confirmation.
  7. You show up the day before the event to set up. Vendors can arrive a day early for free, and we strongly recommend it. Make sure and tell us if you can’t arrive the day before, so we can be sure to have staff help get you to your site.

Vending at Summer Solstice

Vendors are welcome at Summer Solstice, fill out an application below. To celebrate our 30th anniversary, there is NO additional vending fee this year, just pay the normal ticket price. You also get free admission the day before the event, free wifi for one device, and a 25% discount on electric!

Vending at Herbfest

Vendors are welcome at Herbfest, fill out an application below. To celebrate our 30th anniversary, there is NO additional vending fee this year, just pay the normal ticket price. You also get free admission the day before the event, free wifi for one device, and a 25% discount on electric!

Vending at Autumn Fires

Vendors are welcome at Autumn Fires, fill out an application below. The vending fee is $145 for a 10×10 space, $170 for a 10×20 space. This includes one adult ticket. Any additional members of your party pay only the standard ticket fee ($120 adult, $60 child). As a vendor, you get free wifi for one device, and you can come in a day early for free.