wb-herbfest – Wisteria

Introduction

Thank you for applying for Wisteria work barter for Appalachian Herbfest, Thursday 8/6/26 – Sunday 8/9/26, with work barter orientation meeting Wednesday 8/5/26 at 7PM.

Please DO NOT fill out an application for anyone but yourself! When you are finished, hit the Submit link at the bottom to send your application to us. Your application is not submitted until you hit this button and receive the “thank you” confirmation.

All fields marked with a * are required and must be filled out. After you have submitted your application, someone will contact you to let you know we have received it, and you will be contacted again if and when we schedule you. If you are filling out your application early, be aware that we may not contact you right away, but please plan on coming unless we tell you otherwise. If you see the “thank you” message after filling out your application, we have received it.

Last Name *Legal last name, must match ID

First Name *Legal first name, must match ID

Known As *The name you would like to be known as. This will appear on your name tag.

Pronouns

Date of Birth *Please use MM/DD/YYYY format

Email *Each applicant MUST use their own, unique email address.

Phone *

Preferred Contact MethodEmailPhoneHow you would like to be contacted. We prefer email.

Street Address *Your address, including any apartment / suite number

City *

State *

ZIP *

Emergency ContactThe name of your emergency contact

Emergency Contact Phone

Will your emergency contact be on site?NoYes

Have you volunteered with Wisteria before? *NoYes

Department Choices

Pick your first, second, and third choice for departments (don’t choose the same thing twice). We’ll do our best to schedule you where you want, but we can make no guarantees. More information about departments is available in our work barter handbook.

First Choice Department *

Second Choice Department *

Third Choice Department *

Department Validator

Choose Another Department

You have chosen the same department more than once. Your first, second, and third departments must be different.

First Aid Notes

First Aid shifts are typically 6 hours (6a-12p, 12p-6p, 6p-12a, 12a-6a), or 4 hours if we have enough staff. We try to make sure you get extra time off if you do night shifts or 6 hour shifts. First Aid and CPR certification are recommended (Red Cross offers classes). If you are an EMT, MD, RN, etc. your application will be given priority.

Security Notes

Security shifts are typically 6 hours (6a-12p, 12p-6p, 6p-12a, 12a-6a), or 4 hours if we have enough staff. We try to make sure you get extra time off if you do night shifts or 6 hour shifts. Priority for security will be given to experienced Wisteria work barter volunteers and others known to us. If it is your first time working with us, it is extremely unlikely you will be scheduled in security. You may be required to pass a background check.

Facilities Notes

Facilities may include trash and recycling, shower house cleaning, tiki torches, maintenance, and help with dishwashing in the kitchen. This is a physical job, and you will likely get dirty! Shifts are typically 4 hours or two 2 hour blocks, usually between 8am and midnight.

Gate / Registration Notes

The gatehouse is usually open from 10am to 10pm, and gate shifts are typically 4 hours (10am-2pm, 2pm-6pm, and 6pm-10pm). This is a great job for a friendly “people person”. You should be familiar with using an iPad, and experience with Square Point of Sale is a plus.

Caffeina's Coffee House Notes

Caffeina’s Coffee House is typically open from 7am to 11pm, and shifts are 4 hours (7am-11am, 11am-3pm, 3pm-7pm, 7pm-11pm). This is a great job for a friendly “people person”. You should be familiar with using an iPad, and experience with Square Point of Sale is a plus. Barista experience is also a plus.

Kitchen Notes

Kitchen shifts are typically 4 hours, usually between 7am and 11pm (7am-11am, 11am-3pm, 3pm-7pm, 7pm-11pm). Priority will be given to those with kitchen experience. Cooks and dishwashers are always needed.

Market Notes

The Market is typically open from 10am to 6pm, and shifts are 4 hours (1am-2pm, 2pm-6pm). This is our least physically demanding department. You should be familiar with using an iPad, and experience with Square Point of Sale is a plus.

Green Man Tavern Notes

You must be 21 or older to work in Green Man Tavern (the bar). Hours are typically between 4pm to 1am, and shifts are 4 to 5 hours (4pm-8:30pm, 8:30pm-1am), but you may need to come a little early or stay a little late. This is a great job for a friendly “people person”. You should be familiar with using an iPad, and experience with Square Point of Sale is a plus. This is our most popular department, with an extremely limited number of positions.

Kids Village Notes

Kids Village is usually open 9am-5pm, with 4 hour shifts (9am-1pm, 1pm-5pm). Kids Village work barter staff must pass a background check. Preference will be given to those with experience working with kids.

Setup and Teardown Notes

Setup and Teardown shifts occur before and after the event, but you will be off during the event itself. You must be able to arrive several days before and/or stay several days after the event. This is a physical job.

Fire Tribe Notes

Fire Tribe slots are limited in number. Fire Tribe works both during the day (usually mid to late afternoon) and during evenings/nights. Evening/night shifts are usually 3 hours (9pm-12am, 12am-3am, and 3am-6am at larger events). We will do our best to make sure you participate in nightly Paw Paw fires, but you may be asked to manage other fires.

Supply Runner Notes

You must have a reliable vehicle with suitable large weatherproof cargo space (large car, SUV, van, or truck with bed cover). We will reimburse you for mileage. Town runs usually involve stores in Athens, about 30 minutes away. You may be asked to pick up from Kroger, Walmart, Lowes, Menards, or other stores. It’s usually one run a day, unless there’s an emergency. You must have a cell phone.

First Aid CredentialsPlease tell us of any professional first aid credentials or work experience you have

Security ExperiencePlease tell us any particular security qualifications or experience you have here

Facilities CredentialsIf you are a tradesperson or have similar experience, please let us know

Kid Village ExperiencePlease let us know any experience or credentials working with kids.

Setup ArrivalTuesday 8/4 or earlierWednesday 8/5How early can you arrive for setup, before noon?

Teardown DepartureSunday evening 8/9Monday evening 8/10 or laterHow late can you stay for teardown, until at least 7pm?

Tell us how you got your straps

Not Department Validator

Too Many No Departments

You have chosen too many departments you do not wish to work. Please choose no more than half of the departments.

Shift Times

Please let us know what shift times you would prefer to work, and what shift times you do not want to work. Since different departments have slightly different schedules, your shifts may not exactly match up with the times listed. Pick the closest times to your desired shift. We sincerely appreciate everyone being as flexible as possible. If you are applying for Security or First Aid and want the night shift, make sure you pick both 12am-3am and 3am-6am, this is one shift.

Preferred Shifts *Morning (8am – 12pm)Afternoon (12pm – 4pm)Early Evening (4pm – 8pm)Late Evening (8pm – 12am)Early Night (12am – 3am) – First Aid/Security/Fire TribeLate Night (3am – 6am) – First Aid/Security/Fire TribeEarly Morning (6am – 8am) – First Aid/SecuritySelect the shifts you would prefer to work, or the closest to them for your departments.

Unavailable ShiftsMorning (8am – 12pm)Afternoon (12pm – 4pm)Early Evening (4pm – 8pm)Late Evening (8pm – 12am)Early Night (12am – 3am) – First Aid/Security/Fire TribeLate Night (3am – 6am) – First Aid/Security/Fire TribeEarly Morning (6am – 8am) – First Aid/SecuritySelect the shifts you don’t want to work, or the closest to them for your departments. Please choose no more than 4.

No Shift Validator

Too Many No Shifts

You have chosen too many shifts you do not wish to work. Please choose no more than 4.

Event AvailabilityI can arrive a day early and stay until the event is overI can’t arrive early, or I need to leave during the event (explain below)There is an orientation and training meeting for all staff on Thursday 8/5 at 7PM. Please confirm that you can arrive the day before for this meeting, and stay through the event. If you can’t, we may not be able to offer you a work barter position.

Unavailability DetailsExplain when you’ll be unavailable. Note, we may not be able to offer you a work barter position if you are not able to attend the entire event.

Physical limitations that could affect your workIf there are any physical limitations that could affect your ability to work for us, please let us know. We will do our best to accommodate you.

CommentsIf you have any comments, concerns, or notes for us, please list them here. If your application is approved, we’ll send you a follow-up form to get your dietary needs and traveling party info, so no need to list that here.

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